World Vision Ireland Programme Admin Assistant

World Vision Ireland was established as a registered Irish charity in 1983 and currently has 17 staff located in Dublin and 3 staff based in Sierra Leone.  World Vision Ireland’s primary objective is to support our field operations, both in terms of our core long-term development programmes and humanitarian & emergency relief.  We do this by raising private, institutional and Governmental funds, by informing the Irish public about humanitarian issues as witnessed first-hand by World Vision in the field, and by influencing Irish Governmental policy in the areas of long-term development and emergency relief. World Vision Ireland is a member of the World Vision International partnership, which is both the largest emergency relief and Child Sponsorship agency in the world.

EBODAC Programme: World Vision Ireland, as part of a multi-partner consortium, is implementing a multiannual programme called EBODAC: Ebola vaccine Deployment, Acceptance & Compliance. This Programme is funded by Innovative Medicines Initiative (a partnership between the European Union and the European pharmaceutical industry, represented by the European Federation of Pharmaceutical Industries and Associations). The overall objective of this Programme is to develop a communication strategy, including the development of appropriate technology and tools, in order to maximise Ebola vaccination impact in the targeted population.

Role Overview

The Programme Admin Assistant role is designed to support the delivery of the World Vision components of the EBODAC project. This is an excellent oppourtunity to grow and build vital skills for a career in the INGO sector.

Roles and Responsibilities

Core Duties

Additional Duties

Person Specifications

Key Requirements

Key Attributes

The above job description only serves as a guide for the position available. World Vision Ireland reserves the right to change this in accordance with the needs of the organisation.

Contract Details

Job Location: Rathmines, Dublin 6 (with some overseas travel)

Hours: 9am – 5.30pm Monday -Thursday, 9am – 4.30pm Fridays

Starting Date: 1st November 2018

Contract: Full-time, Fixed Term. (Six months probationary period applies on initial appointment).

Contract Length: End date 30th November 2019 (possibility to extend-dependent on funding)

Salary: DOE, will only be discussed with the successful applicant

Reporting To: Programmes Director


Application Process

Closing Date: 1pm on 26th October 2018

Please send your CV and cover note to

Please note, background checks and detailed consideration of references coupled with mandatory Garda Vetting will be undertaken.


Applicants must be authorised to work lawfully in the EU. We will not sponsor applicants for work visas.


World Vision Ireland is an equal opportunities employer

Note: The support of recruitment agencies is not required for the recruitment of this position.


World Vision Ireland Terms of Reference for the development of a Gender Equality Strategy/Approach to support programme implementation

World Vision Ireland seek to engage a consultant for the development of a Gender Equality Strategy. This strategy (/approach) will serve as a guide for implementation in terms of mainstreaming gender interventions organisationally and in programmes, as well as for specific gender equality programming. The strategy will also need to be applicable for development and humanitarian settings.


1. Background

World Vision Ireland is part of World Vision International, a child-focussed NGO that provides short and long-term assistance to 100 million people worldwide. World Vision Ireland implements community development and humanitarian relief programmes across 8 countries: Uganda, Tanzania, Mauritania, Sierra Leone, Sudan, South Sudan, Somalia and Syria. We partner with World Vision National Offices (NOs) within each of these countries. The NOs facilitate the implementation of our programmes. The overall goal of World Vision Ireland is the sustained wellbeing of children within families and communities, especially the most vulnerable. To achieve this, we prioritise the following thematic areas:

Our cross-cutting themes are:

The majority of our community development work is undertaken through Area Programmes: long term, child focused, sustainable development programmes, typically covering an area that is home to between 15,000 and 50,000 people and broadly aligning with local political and administrative boundaries. An Irish Aid funded Maternal and Child Health Programme (2017-2021) is implemented in the majority of our Area Programmes, alongside core Education, Child Protection and Resilience and Livelihoods interventions. World Vision Ireland also is playing a key role, as part of a consortium, in supporting an Ebola vaccine trial called ‘EBOVAC-Salone’ in Sierra Leone. As part of this vaccine trial  World Vision Ireland has worked closely with consortium partners to develop innovative new communication strategies and tools to support EBOVAC-Salone. 

Our humanitarian work is primarily in fragile contexts, where children and women are especially vulnerable. An Irish Aid funded Education, Child Protection and GBV/Women’s Empowerment Programme is currently being implemented in sites across Sudan, South Sudan, Somalia and Syria. This is in line with World Vision International’s strategy: Our Promise 2030, which compels us to focus on the most vulnerable, especially those living in fragile contexts.


2. Purpose and Objectives

The overall purpose of this consultancy is to develop a Gender Equality Strategy to support our community development and humanitarian relief programme implementation.

The specific objectives are as follows:


3. Scope of Work

Phase 1: Define Gender Equality within a child-focussed organisation

Using international standards and guidelines, as well as existing World Vision International Gender related policies and other documents*, propose a definition of what gender equality means for a child-focussed organisation like World Vision. This can be reflected on further in the F2F workshop.

* World Vision Ireland will share the existing gender documents that exist within World Vision International


Phase 2: Complete a mapping of World Vision Ireland programmes

Through document reviews and in-depth interviews (virtual where required) with World Vision Ireland and NO staff, complete a mapping of World Vision Ireland programmes in each country, to compile an understanding of our gender mainstreaming processes and our core gender equality interventions. With reference to the project lifecycle, explore the following:


Phase 3: Develop a draft Gender Equality Strategy

Utilise the outputs from Phase 2 to inform the development of a draft Gender Equality Strategy for World Vision Ireland’s development and humanitarian relief programmes. This document should be a guide (from project design to evaluation stage) for programmes staff mainstreaming gender in programmes as well as for staff that are implementing gender programmes. In particular, ensure clear guidance is included to address any gaps identified during Phase 2 of this consultancy, incorporate guidance for a minimum response for GBV and place specific emphasis on Do No Harm principles.


Phase 4: Facilitate a Face to Face Workshop in Dublin

Facilitate a 1-day workshop in Dublin with the Programmes team to reflect on the proposed Gender Equality definition and draft Gender Equality Strategy. Develop an accompanying action plan with the team to strengthen ongoing implementation and incorporate their feedback to produce the final documents.



4. Timeline


Person Hours


Phase 1: Define Gender Equality

2 person-days


Phase 2: Conduct Mapping

12 person-days


Phase 3: Develop draft Gender Strategy

3 person-days


Phase 4: F2F Workshop and finalisation of deliverables

3 person-days



5. Management of Consultancy

Nicola Dunne, Senior Programmes Officer, will act as Project Coordinator within World Vision Ireland and will be the consultant’s main point of contact throughout the project.


6. Application Process

Please submit an Expression of Interest (CV, Technical Proposal and Budget) to Clodagh McLoughlin ( by COB on the 19th of October 2018.


7. Requirements

The consultant should have the following skills and experience: