World Vision Ireland Programme Admin Assistant
World Vision Ireland was established as a registered Irish charity in 1983 and currently has 17 staff located in Dublin and 3 staff based in Sierra Leone. World Vision Ireland’s primary objective is to support our field operations, both in terms of our core long-term development programmes and humanitarian & emergency relief. We do this by raising private, institutional and Governmental funds, by informing the Irish public about humanitarian issues as witnessed first-hand by World Vision in the field, and by influencing Irish Governmental policy in the areas of long-term development and emergency relief. World Vision Ireland is a member of the World Vision International partnership, which is both the largest emergency relief and Child Sponsorship agency in the world.
EBODAC Programme: World Vision Ireland, as part of a multi-partner consortium, is implementing a multiannual programme called EBODAC: Ebola vaccine Deployment, Acceptance & Compliance. This Programme is funded by Innovative Medicines Initiative (a partnership between the European Union and the European pharmaceutical industry, represented by the European Federation of Pharmaceutical Industries and Associations). The overall objective of this Programme is to develop a communication strategy, including the development of appropriate technology and tools, in order to maximise Ebola vaccination impact in the targeted population.
The Programme Admin Assistant role is designed to support the delivery of the World Vision components of the EBODAC project. This is an excellent oppourtunity to grow and build vital skills for a career in the INGO sector.
Roles and Responsibilities
- Assisting the Programmes Director with EBODAC programme coordination and administrative duties.
- Assisting the EBODAC team with organising meetings, trainings and associated travel including payments of suppliers etc.
- Support the EBODAC Programme Team in organising, reviewing and ensuring timely submission of programme narrative and financial reports to the donor and stakeholders.
- Liaise closely with the Operations & Finance Department to ensure all procurement and payments are within financial and compliance requirements of World Vision Ireland.
- Maintaining and updating regularly a database of country and programme level information that is useful for multiple purposes.
- Managing the Programmes team’s travel schedule, in collaboration with the Travel Coordinator, as well as organising all necessary travel logistics, preparations for participation in conferences, workshops and events as may be required.
- Working closely and in collaboration with the EBODAC Programmes team, providing relevant support as and when required.
- Representing World Vision Ireland in internal and external meetings as may be required.
- Liaising with Programmes country teams, other Support Offices, Regional Offices and the World Vision International Global Office as may be delegated by the Programmes Director.
- Any other duties that may be determined from time to time by the organisation commensurate with the position of Programmes Admin Assistant.
- Essential - Undergraduate Degree in International Development or related field.
- Must have 2+ years’ experience in a similar role.
- Experience in the INGO sector preferred but not essential.
- Fluency in verbal and written English – excellent writing skills essential.
- Strong communications skills with an ability to liaise with people at all levels – government partners, high-level donors, communities and staff with diplomacy and tact.
- Experience in budgeting and basic financial reporting.
- Self-motivated with the ability to multi-task and perform under tight deadlines.
- Excellent attention to detail.
- Excellent interpersonal skills
- Positive, can-do attitude
- Results focussed
- Innovative thinker
- Energetic and imaginative
- Passionate about the INGO sector
- Flexible to the changing needs of the role and organisation, flexibility in day to day activities and working hours
- Willingness to travel
- Adherence to World Visions core values
The above job description only serves as a guide for the position available. World Vision Ireland reserves the right to change this in accordance with the needs of the organisation.
Job Location: Rathmines, Dublin 6 (with some overseas travel)
Hours: 9am – 5.30pm Monday -Thursday, 9am – 4.30pm Fridays
Starting Date: 1st November 2018
Contract: Full-time, Fixed Term. (Six months probationary period applies on initial appointment).
Contract Length: End date 30th November 2019 (possibility to extend-dependent on funding)
Salary: DOE, will only be discussed with the successful applicant
Reporting To: Programmes Director
Closing Date: 1pm on 26th October 2018
Please send your CV and cover note to IrelandHR@wveu.org
Please note, background checks and detailed consideration of references coupled with mandatory Garda Vetting will be undertaken.
Applicants must be authorised to work lawfully in the EU. We will not sponsor applicants for work visas.
World Vision Ireland is an equal opportunities employer
Note: The support of recruitment agencies is not required for the recruitment of this position.
World Vision Ireland Terms of Reference for the development of a Gender Equality Strategy/Approach to support programme implementation
World Vision Ireland seek to engage a consultant for the development of a Gender Equality Strategy. This strategy (/approach) will serve as a guide for implementation in terms of mainstreaming gender interventions organisationally and in programmes, as well as for specific gender equality programming. The strategy will also need to be applicable for development and humanitarian settings.
World Vision Ireland is part of World Vision International, a child-focussed NGO that provides short and long-term assistance to 100 million people worldwide. World Vision Ireland implements community development and humanitarian relief programmes across 8 countries: Uganda, Tanzania, Mauritania, Sierra Leone, Sudan, South Sudan, Somalia and Syria. We partner with World Vision National Offices (NOs) within each of these countries. The NOs facilitate the implementation of our programmes. The overall goal of World Vision Ireland is the sustained wellbeing of children within families and communities, especially the most vulnerable. To achieve this, we prioritise the following thematic areas:
- Health and Nutrition
- Child Rights and Protection
- Resilience and Livelihoods
Our cross-cutting themes are:
- Disaster Risk Reduction and Resilience
- Child Protection
- Focus on the Most Vulnerable
The majority of our community development work is undertaken through Area Programmes: long term, child focused, sustainable development programmes, typically covering an area that is home to between 15,000 and 50,000 people and broadly aligning with local political and administrative boundaries. An Irish Aid funded Maternal and Child Health Programme (2017-2021) is implemented in the majority of our Area Programmes, alongside core Education, Child Protection and Resilience and Livelihoods interventions. World Vision Ireland also is playing a key role, as part of a consortium, in supporting an Ebola vaccine trial called ‘EBOVAC-Salone’ in Sierra Leone. As part of this vaccine trial World Vision Ireland has worked closely with consortium partners to develop innovative new communication strategies and tools to support EBOVAC-Salone.
Our humanitarian work is primarily in fragile contexts, where children and women are especially vulnerable. An Irish Aid funded Education, Child Protection and GBV/Women’s Empowerment Programme is currently being implemented in sites across Sudan, South Sudan, Somalia and Syria. This is in line with World Vision International’s strategy: Our Promise 2030, which compels us to focus on the most vulnerable, especially those living in fragile contexts.
2. Purpose and Objectives
The overall purpose of this consultancy is to develop a Gender Equality Strategy to support our community development and humanitarian relief programme implementation.
The specific objectives are as follows:
- Conduct a literature review on context /landscape analysis of Gender Equality work in Ireland including what policy frameworks exist and how different organisations are responding to it, including their strategies and key actions - This will help understand the context in which WVIRE is working and establish how it can position its work more appropriately.
- Define Gender Equality within a child-focussed organisation and in line with existing gender equality international policies
- Complete a mapping of World Vision Ireland programmes across the 8 countries to understand our gender interventions across the project lifecycle.
- Develop a draft Gender Equality Strategy to guide World Vision Ireland Programmes, indicating where World Vision Ireland’s comparative advantage would be.
- Included in this will be actions to strengthen mainstreaming organisationally
- Facilitate a F2F workshop in Dublin with the World Vision Ireland Programmes team to finalise the Gender Equality Strategy and create an action plan to ensure our programmes meet quality standards
3. Scope of Work
Phase 1: Define Gender Equality within a child-focussed organisation
Using international standards and guidelines, as well as existing World Vision International Gender related policies and other documents*, propose a definition of what gender equality means for a child-focussed organisation like World Vision. This can be reflected on further in the F2F workshop.
* World Vision Ireland will share the existing gender documents that exist within World Vision International
- Draft definition of Gender Equality within a child-focussed organisation
Phase 2: Complete a mapping of World Vision Ireland programmes
Through document reviews and in-depth interviews (virtual where required) with World Vision Ireland and NO staff, complete a mapping of World Vision Ireland programmes in each country, to compile an understanding of our gender mainstreaming processes and our core gender equality interventions. With reference to the project lifecycle, explore the following:
- Gender Equality SWOR ( Strengths, Weaknesses, Opportunities and Risks) at NO level
- Gender Equality policies at NO level
- NO approaches to Gender Equality (including tools/models being used)
- Gender technical capacity within NOs
- Local gender analysis processes
- Gender equality interventions taking place / mainstreamed
- Presence and quality of GBV Referral Pathways at local level
- Quality assurance processes for gender equality interventions
- M&E processes (including utilisation of disaggregated data; ethical guidelines for gender specific M&E questions and gender reporting)
- A summary report for each country, which can be included as an annex to the Gender Equality Strategy.
- Any relevant back-up documentation received / produced during the course of the mapping process.
Phase 3: Develop a draft Gender Equality Strategy
Utilise the outputs from Phase 2 to inform the development of a draft Gender Equality Strategy for World Vision Ireland’s development and humanitarian relief programmes. This document should be a guide (from project design to evaluation stage) for programmes staff mainstreaming gender in programmes as well as for staff that are implementing gender programmes. In particular, ensure clear guidance is included to address any gaps identified during Phase 2 of this consultancy, incorporate guidance for a minimum response for GBV and place specific emphasis on Do No Harm principles.
- Draft Gender Equality Strategy
Phase 4: Facilitate a Face to Face Workshop in Dublin
Facilitate a 1-day workshop in Dublin with the Programmes team to reflect on the proposed Gender Equality definition and draft Gender Equality Strategy. Develop an accompanying action plan with the team to strengthen ongoing implementation and incorporate their feedback to produce the final documents.
- Final Gender Equality Definition
- Final Gender Equality Strategy document of 10 pages, which includes a concise executive summary, with annexes: action plan, 8 country mapping summary reports
- 2-page World Vision Ireland Gender Equality Policy (for external audience)
Phase 1: Define Gender Equality
Phase 2: Conduct Mapping
Phase 3: Develop draft Gender Strategy
Phase 4: F2F Workshop and finalisation of deliverables
5. Management of Consultancy
Nicola Dunne, Senior Programmes Officer, will act as Project Coordinator within World Vision Ireland and will be the consultant’s main point of contact throughout the project.
6. Application Process
Please submit an Expression of Interest (CV, Technical Proposal and Budget) to Clodagh McLoughlin (firstname.lastname@example.org) by COB on the 19th of October 2018.
The consultant should have the following skills and experience:
- Technical capacity and experience with gender mainstreaming and gender programming (in both development and humanitarian contexts is desirable)
- Proven capability in developing gender guidance documents such as strategies, policies etc.
- Experience in facilitating F2F gender-focussed workshops