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World Vision Ireland Terms of Reference (TOR) for software development work on Digital Gap Analysis Tool for Ebola Vaccine Deployment

World Vision Ireland is seeking to engage a digital consultant / company to complete the software development components of a Digital Gap Analysis Tool for Ebola Vaccine Deployment


  1. Background

World Vision Ireland is implementing the EBODAC (Ebola Vaccine Deployment, Acceptance and Compliance) grant in a multi-partner consortium[1], funded by Innovative Medicines Initiative. The overall objective of the Programme is to develop a communication strategy, including the development of appropriate technology and tools, in order to maximise Ebola vaccination impact in the targeted population.


Ebola Vaccine Communication, Community Engagement and Compliance Management (3C) Gap Analysis Tool

The Hard Copy 3C Gap Analysis Tool was developed by the EBODAC consortium and finalised in January 2020. The tool enables government and other stakeholders involved in the decision-making process for Ebola vaccine deployment to assess their preparedness to deploy a vaccine in the areas of communications, community engagement and compliance management. The tool consists of four checklist module sections which allow planners and stakeholders in an Ebola response to assess their vaccine deployment plans in relation best practices in the field and to identify the “gaps” in their preparedness. Users can then prioritise these gaps and develop action plans for their mitigation in advance of any decision to deploy a vaccine. The tool was developed by the EBODAC Consortium in collaboration with the Ministries of Health in Uganda, Senegal and Sierra Leone with the hard copy version already piloted in these three countries and used to inform country-level vaccine deployment preparedness planning.


Digital Gap Analysis Tool

World Vision Ireland is seeking a suitably qualified software consultant or company to further the development of a digitalised version of the 3C Gap Analysis Tool. The digital version of the tool will allow users to download a version of the 3C Gap Analysis Tool to their desktop, sign-in to create their own country-specific dashboard and respond to the Gap Analysis questions whilst working on/or offline. Users will be able to complete the set of checklist questions that the tool poses, see their gaps visually, alongside other analytics, and complete personalized action plan templates which are automatically created in the digital tool. As the gaps are addressed, the dashboard will update. The Digital Gap Analysis Tool be user-friendly, and will make possible for the EBODAC Consortium to update it online (in line with user-feedback, and as best practice and global guidance on Ebola vaccine deployment changes). To conduct this activity, EBODAC will hire a web and database specialist to work remotely with the World Vision Ireland Programme Officer and in-country Gap Analysis Research Associates.

  1. Scope of Work

The consultant will be responsible for finalizing the development of the Digital Gap Analysis tool and subsequent conversion into a downloadable computer software. A prototype digital tool has already been developed and the coding for this will be made available to the consultant to work with. The consultant will focus on the following aspects of the tool:


  1. User Interface

The prototype Digital Gap Analysis Tool should be further developed to present an easily navigable and intuitive user interface. The end-users for the digital gap analysis tool will be governments and stakeholders involved in Ebola preparedness planning across Sub-Saharan Africa.


  1. Analytical Reports

The consultant will focus on the development of analytical reports that will be generated by the tool based answers given by the users in the checklist section . The reports should be linked to the answers given in the checklist modules and clearly indicate where the “gaps” are in the vaccine deployment plans. The reports should be clear, concise and allow users to quickly assess the priority areas for action planning.

3. Tutorial Video

The consultant will focus on developing a short tutorial video to enable users to easily understand the key steps in completing the digital version of the tool.  The video will walk the users through the steps of filling out the tool, identifying priority areas for action and developing an action plan. World Vision Ireland staff will be on hand to assist with generating content for the tutorial video.

4. Conversion of the prototype Digital tool into a downloadable computer software

The digital gap analysis tool will be converted into an easily downloadable computer software for use on a desktop pc / mobile device. It is intended that the tool will be hosted on World Vision Ireland and Partner websites, but that end-users will download this onto their own devices.

3. Outputs

The expected deliverables are:

1. Inception report (Month 1)

Upon review of digital tool prototype coding and an initial discussion with the programme management. The inception report will describe the design process that will be used to undertake the enhancements to the tool, elaborate on the scope of work proposed in the agreed TOR with changes as required. Detail the work plan for the completion of the project, indicating the phases in the digital tool design, key deliverables and milestones.

2. Beta Version of Digital Gap Analysis Tool developed and tested (Month 2)

Initial software development aspects completed resulting in:

  • Improved user interface and analytical reports.
  • Development of a tutorial video
  • Conversion of the tool into a downloadable computer programme

The EBODAC consortium will test the Beta version of the Digital Gap Analysis Tool with key stakeholders in Ministry of Health of Uganda in a piloting session scheduled for July/August 2020.

3. Digital Gap Analysis Tool finalised (Month 3)

  • Refinements made to Digital Tool design based on the outcomes of the piloting session in Uganda
  • Final Version of the Digital Gap Analysis Tool developed for wider release.

4. Timeline

The expected timeline for the completion of this work is three months from the date of commencement.


5. Management of Consultancy

The consultancy will be managed on behalf of World Vision Ireland by Aidan Sinnott, Programmes Officer – Development Programmes in consultation with Maurice Sadlier, Programmes Director.


6. Consultant Requirements

  1. Previous experience of software design including the development of digital databases and/or mobile applications
  2. Previous experience with NGO sector would be an advantage
  3. Academic Background in Computer science, software engineering or similar subjects. Candidates with relevant post-graduate qualifications are preferred.


6. How to Apply

Applicants should apply by sending a CV, Cover Letter and Financial Proposal to by 15th June 2020.

World Vision Ireland will contact shortlisted applicants only for the next stages in the selection process.

[1] EBODAC Consortium Members: World Vision Ireland, London School of Hygiene and Tropical Medicine, Grameen Foundation and Janssen Pharmaceutica Nv.


World Vision Ireland is always on the lookout for enthusiastic, passionate and highly skilled people to help us in our work.

All HR related queries should be directed to